Let’s talk about Apostille

In this article, we aim to explain about Apostille (Apostle) documents. It seems like both spellings are in use. we will go by Apostille version in this article.

What is Apostille?

Apostille is an authentication certificate that helps documents recognized internationally. It serves as an extra official layer or proof that issuing country certifies the validation of notary who signs on the document. Basically, Apostille document authenticates the seal and signature of the official who signs on public documents.

Apostille is required when a document notarized or signed/sealed by government needs to be sent to another country. In other words, when a certified document obtained in one country needs to be presented in another country.

What does Apostille document do for you?

Apostille basically enhances the authenticity of document to the receiving party in another country (i.e. court, government office, academic institution, etc.).

Apostille provides assurance that a document signed in presence of a notary is real, not fabricated or altered before the notary, by validating the notary’s validity and commission period.

By seeing an Apostille document attached to document(s) presented to an institution in foreign country, makes it recognized and helping the procedure resume.

Who needs Apostille document?

Anyone who needs to send his/her document to be recognized in another country is asked to obtain Apostille document.

For example, following documents require authentication abroad: affidavits, agreements, articles of incorporation, deeds of assignment, company bylaws, diplomas, home study, income verification, powers of attorney, trademarks, warrants, extraditions, transcripts, certificates of good standing and any type of  business documents. Also, parents wanting to adopt a child living in another country must have their adoption papers accompanied with Apostille authentication. 

Where to obtain an Apostille document?

You can take your notarized document to Secretary of State and obtain the Apostille document by yourself.

Please note that not all Secretary of State offices provide this document, and some states provide Apostille document via mail request sent to their office at state capital.